Virginia Chapter
National Organization for Women

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Descriptions of Officer Positions and Election Procedures

President

  • Shall be the executive officer of Virginia NOW;
  • Shall help resolve conflicts within Virginia NOW;
  • Shall foster communication within Virginia NOW;
  • Shall serve as or appoint a spokesperson for Virginia NOW;
  • Shall preside at all meetings of Virginia NOW and the State Council;
  • Shall appoint members of the nominating committee, elections committee and any other committees.
  • Shall appoint the Treasurer with the advice and consent of the executive committee.
  • Shall appoint, with the advice of the state conference, the State Council, or the chapters of Virginia NOW, coordinators to implement programs, policies, or plans mandated by the state conference, the State Council, or the chapters;
  • The President has the authority to appoint and retire certain executives as needed. The President may also hire at will for the needs of their chapters with advice of their executives and chapter officers.
  • Shall be, or appoint with approval of the State Council, the Chair of Virginia NOW PAC (Political Action Committee);
  • Shall serve as, or appoint with approval of the State Council, a representative to state coalitions; and
  • Shall be an ex-officio member of all committees except the nominating committee.
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW's initiatives regularly.

Executive Vice President

  • Shall assume the responsibilities of the President if the President is unable to perform them. In the event of a vacancy in the position of President, the Executive Vice President shall assume the position of President until such time as regular elections are held.
  • Shall assist the President in the operation of the state organization; and
  • Shall manage state meetings, caucuses, and conferences.
  • Shall keep minutes of meetings of the executive committee, State Council and state conference;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW's initiatives regularly.

Legislative, Vice President

  • Shall coordinate with chapters on legislative/policy matters, including providing training and legislative information on a regular basis;
  • Shall coordinate advocacy and testimony on state and national legislative issues;
  • Shall serve as or appoint a spokesperson on legislative issues;
  • Shall convene a legislative working committee and assisting in drafting legislation in accordance with Virginia NOW’s legislative agenda;
  • Shall coordinate and communicate with the VA NOW President, Executive Vice President, Communications Vice President, and National NOW about state and national legislative/policy issues;
  • Shall be a member of the Virginia NOW Political Action Committee (PAC);
  • Shall maintain communication with the Senators and Delegates of the Virginia General Assembly, Virginia’s Congressional Representatives, and with other elected and appointed state officials;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Communications, Vice President

  • Managing internal/external communications and correspondence;
  • Setting up and/or maintaining an internet presence for Virginia NOW;
  • Accepting and assisting with amendment updates to the state bylaws for distribution to the membership;
  • Producing press releases and press kits for and in coordination with the President;
  • Amplifying, producing and archiving Virginia NOW's media, graphics, photography, etc., and creating media toolkits and other content;
  • Creating a shared document and repository space;
  • Serving as Virginia NOW’s website administrator, as needed;
  • Conducting day-to-day activity of Facebook, Instagram, Twitter, blog, newsletters, etc., and maintaining their overall administration;
  • Appointing and/or retiring a web editor, should you wish, to assist in any and all communication needs with the approval of the State President;
  • Maintaining personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Membership, Vice President

  • Shall coordinate with existing chapters to identify and contact at-large members to expand existing chapters, and convene new ones;
  • Shall assist chapters in development of programs and projects, including administrative functions;
  • Shall assist chapters in communicating with other levels of NOW regarding chapter development;
  • Shall recruit and train new members, including tabling at events;
  • Shall provide coordination, training, and information to chapters on member recruitment and retention, including National and Virginia NOW recruitment incentives and procedures;
  • Shall report statistics on chapter and at-large membership to the State Council at least annually;
  • Shall work with the Vice President, Communications to create awareness and messaging with regard to membership drives and activities;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Treasurer

  • Shall work with the President to draw up a projected annual state budget for the year to be presented at the first executive committee meeting after the State Conference;
  • Shall collect and deposit state funds, and disburse them in accordance with the approved budget upon receipt of duly approved vouchers;
  • Shall submit a Treasurer’s report at each State Council meeting;
  • Shall prepare and submit financial transactions and reports for review by the executive committee;
  • Shall be a member of the Virginia NOW PAC;
  • Shall provide guidance to the executive committee in management of the financial resources of Virginia NOW;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

PAC Coordinator

  • Assembling, managing, and communicating with PAC committee members and advisors;
  • Polling PAC committee members and advisors for recommendations and endorsements of political candidates;
  • Tracking elections, including races for President and Vice President (every 4 years), those at the federal level in Virginia (every two even years for congressional candidates), statewide executive offices (every 4 years), and state legislative elections (every two odd years);
  • Communicating with the campaign offices of endorsed candidates in the various districts;
  • Creating and disseminating the candidate questionnaires and officially announcing the list of endorsed candidates;
  • Communicating with VA NOW members in targeted congressional districts, urging voter mobilization and volunteering on behalf of national and Virginia state endorsed candidates;
  • Drafting VA NOW PAC alerts, newsletters, and updates and working with VA NOW executive committee on fundraising events and emails;
  • Working with VA NOW PAC treasurer on required reporting activities to state;
  • Maintaining personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Advocacy Task Force Coordinator

  • Shall track legislation and providing guidance to the executive committee on annual legislative priorities for justice, equality, and women’s rights and posting across social media platforms;
  • Shall assist Legislative and Communications Vice Presidents with the coordination and dissemination of legislative advocacy opportunities to the membership and scheduling visits with legislators and other stakeholders;
  • Shall help draft VA NOW and VA NOW PAC alerts, blasts, updates and other communications-related tasks;
  • Shall work with VA NOW and the VA NOW PAC executive committee on events such as rallies, fundraisers, and press events, etc.;
  • Shall advise and support the Virginia NOW Law Audit Project’s mission, including assisting with the review and editing of initial, interim, and final reports;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Events, Outreach & Communications Coordinator

  • Shall act as a deputy to the Vice President, Communications, collaborating in the management of internal/external stakeholder communications and correspondence;
  • Shall assist the Vice President, Legislative with policy planning, strategy, legislative advocacy, and political communication;
  • Shall amplify Virginia NOW’s social media presence, increasing traffic and followers;
  • Shall produce press releases and press kits for and in coordination with the President and Vice President, Communications;
  • Shall produce media, graphics, photography and creating media toolkits and other content for Facebook, Instagram, Twitter, blog, newsletter, etc., and maintain archival copies and files in the Virginia NOW shared document and repository space;
  • Shall engage in outreach with Virginia Law Audit Project partners and legal subject matter experts, as well as with Senators and Delegates of the Virginia General Assembly, Virginia’s Congressional Representatives, and with other elected and appointed state officials as directed by the President and Vice President, Legislative;
  • Shall coordinate press conferences, rallies, panels, fundraisers, and other events;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Virginia Law Audit Project (VLAP) Committee Chair #1 for Family Law and Education

  • Shall establish and regularly convene committees and/or specialty workgroups aligned with family law (divorce, marriage, child custody, child protective services, etc.) and education sections of the Virginia Code;
  • Shall implement, plan, organize or otherwise facilitate programs, meetings, or projects as necessary to accomplish Virginia NOW Law Audit Project (VLAP) mission and objectives;
  • Shall review the Virginia Constitution, statutes, and administrative code to identify misogyny, and other forms of discrimination, develop recommendations and propose model language to modernize Virginia code;
  • Shall report regularly to the executive committee on implementation of designated duties (inclusive of related budgetary requests) and report at State Council meetings;
  • Shall communicate with partner organizations and legal subject matter experts on assigned areas of law;
  • Shall collaborate with other VLAP committee chairs to create templates, charts and engage in overlapping analyses and to ensure consistency;
  • Shall work with VLAP participants to produce initial, interim, and final project reports;
  • Shall assist Vice President, Communications with messaging for press releases, op-eds, social media campaigns, panels, and committee testimony, etc. on related areas of law;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Virginia Law Audit Project (VLAP) Committee Chair #2 for Women's Health

  • Shall establish and regularly convene committees and/or specialty workgroups aligned with health sections of the Virginia Code;
  • Shall implement, plan, organize or otherwise facilitate programs, meetings, or projects as necessary to accomplish VLAP mission and objectives;
  • Shall review the Virginia Constitution, statutes, and administrative code to identify misogyny, and other forms of discrimination, develop recommendations and propose model language to modernize Virginia code;
  • Shall report regularly to the executive committee on implementation of designated duties (inclusive of related budgetary requests) and report at State Council meetings;
  • Shall communicate with partner organizations and legal subject matter experts on assigned areas of law;
  • Shall collaborate with other VLAP committee chairs to create templates, charts and engage in overlapping analyses and to ensure consistency;
  • Shall work with VLAP participants to produce initial, interim, and final project reports;
  • Shall assist Vice President, Communications with messaging for press releases, op-eds, social media campaigns, panels, and committee testimony, etc. on related areas of law;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Virginia Law Audit Project (VLAP) Committee Chair #3 for Health, Consumer & Economic Justice

  • Shall establish and regularly convene committees and/or specialty workgroups aligned with health sections, and consumer and economic justice related issues of the Virginia Code;
  • Shall implement, plan, organize or otherwise facilitate programs, meetings, or projects as necessary to accomplish VLAP mission and objectives;
  • Shall review the Virginia Constitution, statutes, and administrative code to identify misogyny, and other forms of discrimination, develop recommendations and propose model language to modernize Virginia code;
  • Shall report regularly to the executive committee on implementation of designated duties (inclusive of related budgetary requests) and report at State Council meetings;
  • Shall communicate with partner orgs and legal subject matter experts on assigned areas of law;
  • Shall collaborate with other VLAP committee chairs to create templates, charts, and engage in overlapping analyses and to ensure consistency;
  • Shall work with VLAP participants to produce initial, interim, and final project reports;
  • Shall assist Vice President, Communications with messaging for press releases, op-eds, social media campaigns, panels, and committee testimony, etc. on related areas of law;
  • Shall maintain personal social media accounts (Facebook, Instagram, Twitter, etc.) to create awareness and amplify Virginia NOW’s initiatives regularly.

Election Rules for Virginia NOW INC.

All members in good standing at least 30 days prior to the election date may vote. A member in good standing has paid dues/renewed their membership in that period of time.

A nominee for state office must be a member in good standing of Virginia NOW for 3 months prior to the election date.

Nominations for the offices described above may be submitted using this form.

Nominations can also be made from the floor of the meeting. Paper copies of the nomination form should be provided at the meeting by such candidates.

Procedure:
The nominations chair will receive all nominations and share them with the Nominations Committee members.

In-person voting: All members in good standing will be given a voting card that can be held up to indicate the vote for each office. The person receiving the most voting cards will be considered the winner.

Online voting: procedure to be determined.

Virginia NOW Bylaws